Types of Documents#
ContractRoom can manage different types of assets, called Documents. The following list describes every asset available on the platform.
- Document: A Document is any asset that users create within ContractRoom. All assets in the platform are considered Documents.
- Agreement: An Agreement is a contract that typically binds arrangement between a first and a second party as to a course of action, such as a Non-Disclosure Agreement, Employment Agreement or Master Services Agreement. The Contract Originator creates these Documents in ContractRoom.
- Child Agreement: A Child Agreement is a type of Agreement that is related to another in a parent-child manner. The Child Agreement can inherit content from the Parent Agreement and it is used as a subordinate Agreement for the completion of a workflow.
- Request: A Request is a type of Agreement. Requests allow users to solicit the creation of Agreements to another user or team in their organization.
- Record: Records are legacy Agreements executed outside of ContractRoom. The platform allows users to upload these Agreements as PDF files and verify signatures within the Document.
Elements of a Document#
Every Document in the platform can have the following configurable elements:
- Counterparty: The counterparty is whoever you are negotiating with, other than your team. The counterparty can be a company or an individual. Depending on the side of both parties in the contracting process, the other party is known as their "counterparty".
- Sections: ContractRoom allows you to organize the contents of your Documents in sections, which are parts of the Document. Sections help you navigate quickly through your Document and allows you to find terms and tags easily.
By using sections you can:
- Assign team members specific sections to review.
- Make changes to select sections without impacting all other sections.
- Track changes and history per section.
- Auto-scroll to the selected section.
- Create alternative language options to use in different scenarios.
- Tags: A tag is an input field that accepts data, entered either manually by a user, pulled from another ContractRoom Agreement, or pulled from a 3rd party tool. This data holds contract commitments that can be reviewed, approved, or rejected in the negotiation process.
The different types of tags are:
- Text Essay Box: Use when parts of an Agreement require a large amount of text such as product description or specifications.
- Dropdown tag: Use when the Document requires choosing one or more options from a limited list such as Payment Type. The tag displays only the options you choose.
- Text tag: Use when entering small amounts of text such as a Company or product name.
- Number Tag: Use when entering number values only, such as quantity or price.
- Checklist Tag: Use when the Document requires choosing one or more options from a limited list such as Services Required. The options you choose are marked with a check mark and the other are still visible but unchecked.
- Signature Block: Use this tag when you will require signatures in your Agreements.
- Date Tag: Use this tag when the Document requires dates to be entered.
- Formula Tag: Use this tag to create formulas to automate calculations such as Total Cost.
- Text Alternatives: Text Alternatives are pre-approved alternate texts configured at framework-level by Platform Admins. Text Alternatives prevent any unauthorized modifications on the contents of the Agreement and the generation of “exception” clauses.